Applications are invited from suitably qualified serving Public Officers, dully appointed and confirmed by Appointing National Service Commissions in Ministries and Local Governments, to fill Vacant Posts.  Applications   should be filled ON-LINE not later than Wednesday 6th January, 2021. The link to the e- recruitment system can be accessed at


Applicants are advised to: -


a)        Apply ON-LINE.

b)        Scan and submit relevant documents (‘O’ Level, ‘A’ Level, Degree and Professional Documents, copies of letters of appointment, confirmation and promotion) on-line.

c)         Each attachment must not exceed a limit of 1MB and only portable documents format (PDF) is allowed.

d)        Print an Extract of PS Form 3 (2008) and obtain recommendation from the Responsible Officer.  Scan the recommendation together with the rest of the documents and submit online.


Application Process

i)               Visit the website

ii)             Click on “register as a new user” to create your account and complete your profile starting with the Bio data moving downwards.

iii)           If you already have an account simply sign in and update your profile.

iv)           Click a Job from the list of advertised jobs in the menu.

v)             View the Job Details and Click “Apply now”.

vi)           Review your application and SUBMIT.

NB. You can only apply for one post.


Please Note: -


a)             Only applications on-line will be considered.

b)             Only shortlisted candidates will be contacted.  Unsuccessful applicants will be notified through their e-mail addresses.

c)             Shortlisted candidates shall be required to bring along with them their original certificates, transcripts, letters of employment and a National Identity Card during the Oral Interviews.

d)            Short listed Applicants should ensure that their Staff Performance Appraisal forms for the last three (3) Financial Years are submitted to the Commission before the date for Oral Interviews.

e)             In case of any inquiry, contact Tel. No. 0414254271 or 0414342279 or e-mail


            Applicants should have the following Core Competencies:

 -   Public Sector Management, Results Orientation, Ethics and Integrity, Interpersonal, Communication and Computer Skills, Ability to Adapt to Multi Cultural Settings, Innovation, Concern for Quality, Standards and Technical Competence, Ability to Coach Subordinates and Report Writing Skills.

-        Strategic Thinking, Negotiation Skills, Team Building, Conflict Management, Policy Development, Change Management, Research and Project Management Skills.

Ministry Of Public Service
Terms of Employment
HRM 77/266/02
Minimum Age
Maximum Age

Minimum Qualification
Applicants should be Ugandans in possession of; EITHER An Honours Bachelor’s Degree in Secretarial Studies or its equivalent from a recognized University/ Institution. OR An Ordinary level Certificate with at least two (2) credits including English language and 3 passes. A UNEB Certificate or Diploma in Secretarial Studies or equivalent qualifications from a recognized institution with the following subjects: Business Communication Stage III, Typewriting Stage III (50wpm), Shorthand Stage II (80/90wpm), Office Practice Stage II / Secretarial Duties II. A minimum of three (3) years working experience as Stenographer Secretary in Government.
Working Experience
The incumbent will be responsible to the Senior Personal Secretary for performing the following duties:-


  • Drawing up and monitoring programmes, activities and appointments;

  • Taking dictation, accurately transcribing and presenting accurate and error free work; 

  • Attending to callers either in person or on telephone;

  • Preparing reports, presentations and minutes;

  • Ensuring timely responses to inquiries and correspondences to and from the office;

  • Organizing meetings, workshops and taking minutes and conveying decisions of such meetings to relevant Officers/Offices;

  • Ensuring that relevant documents from meetings and speeches are produced on time;

  • Drafting letters of routine nature;

  • Ensuring cleanliness and orderliness of the office;

  • Managing records in accordance with established security and records management procedures;

  • Requisitioning and managing office stationery and equipment;

  • Receiving and dispatching mail;

  • Supervising the Secretarial and Support Personnel for the Office;

  • Any other duties as may be assigned from time to time.

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