Job Details (PRINCIPAL PERSONAL SECRETARY / PRINCIPAL PERSONAL SECRETARY [SPECIAL GRADE] )

Applications are invited from suitably, qualified, serving Public Officers in      Ministries/Departments/Agencies and Local Governments to fill vacant posts.  Applications   should be filled not later than Friday 29/3/2019. Applicants should visit   https://vacancies.psc.go.ug/ors  to apply.

 

Applicants are advised to: -

 

a)        Apply ON-LINE.

b)        Scan, attach and submit On-line recent passport size photograph and relevant documents (O’ Level, A’ Level, Degree and Professional Documents, copies of letters of appointment, confirmation and promotion).

c)         Each attachment must not exceed a limit of 1MB and only portable documents format (PDF) is allowed.

d)        The passport should be less than 150KB and in the standard image formats i.e. JPGE, PNG or JPG.

e)        Print an Extract of PS Form 3 (2008) and obtain recommendation from the Responsible Officer.  Scan the recommendation together with the rest of the documents and submit online.

 

Application Process

a)       Visit the website  https://vacancies.psc.go.ug/ors/Adverts/Adverts     

b)       As  a new user click on ‘Register’ to create your account and complete your profile starting with the Bio data moving downwards

c)       If you already have an account simply sign in and update your profile

d)       Click on Jobs then Advertised Jobs on the menu.

e)       View available adverts and the jobs therein.

f)        Select a Job from the list of Advertised Jobs.

g)       View the Job Details and Click Apply now.

h)       Review your application and SUBMIT.  Once submitted, applications cannot be edited or withdrawn.

 

NB. You can apply for a maximum of two posts in a given advert.

 

Please Note: -

 

 

 

a)       

 

Only applications submitted through the PSC e-recruitment system will be considered.  No hard copy or e-mail submissions will be accepted.

 

b)        Only shortlisted candidates will be contacted.   

 

c)         Shortlisted candidates shall be required to bring along with them their original certificates, transcripts and letters of employment during the Oral Interviews.

 

d)        In case of any inquiry, contact Tel. No. 0414254271 or 0414342279 or e-mail vacancies@psc.go.ug

 

 

 

   Applicants should have the following Core Competencies:

 

 

 

-           Public Sector Management; Results Orientation, Ethics and Integrity; Interpersonal, Communication and Computer Skills; Ability to Adapt to Multi Cultural Settings; Innovation; Concern for Quality, Standards and  Technical Competence; Ability to Coach Subordinates; and Report Writing Skills.

 

 

 

-           Strategic Thinking; Negotiation Skills; Team Building; Conflict Management; Policy Development; Change Management; Research and Project Management Skills.

 


Ministry/Department
Ministry Of Public Service
Post
PRINCIPAL PERSONAL SECRETARY / PRINCIPAL PERSONAL SECRETARY [SPECIAL GRADE]
Scale
U2
Terms of Employment
Vacancies
7
Reference
HRM 77/266/02 VOL.8
Minimum Age
28
Maximum Age

Minimum Qualification
Applicants should be Ugandans holding:- EITHER: An Ordinary Level Certificate with at least two (2) Credits including English Language and 3 passes; UNEB Certificate or Diploma in Secretarial Studies or equivalent qualifications from a recognized Institution with the following subjects: Business Communication Stage II, Typewriting Stage III (50 WPM), Shorthand Stage II (80/90 WPM), Office Management stage III; Secretarial Duties II; and computer skills using several packages such as Word Processing, Spread Sheets and Data-base Management. Possession of qualifications and skills in Shorthand Stage III, Principles of Accounts II; Commerce II, certificate in Public Relations and knowledge of using various office machines such as  fax, photocopiers and audio equipment will be an added advantage. Applicants should have six (6) years relevant working experience, three (3) which should have been at the level of Senior Personal Secretary in Government or equivalent   experience from a reputable Organisation. OR An Honours Bachelor’s Degree in Secretarial Studies (B.SES) or its equivalent from a recognized University/Institution. Applicants should have computer skills using several packages such as Word Processing, Spread Sheets and Data-base management. Possession of a Post Graduate Diploma in Management and knowledge of Kiswahili or French or Germany or Arabic and use of audio equipment and various office machines like fax, photocopiers will be an added advantage.
Working Experience
Applicants should have six (6) years relevant working experience, three (3) of which should have been at the level of Senior Personal Secretary (Special Grade) in Government or equivalent level of experience from a reputable organization.
Duties
The incumbent will be responsible to the Senior Principal Personal Secretary for performing the following duties:-

 The incumbent will be responsible to the Senior Principal Personal Secretary for performing the following duties:-

-     Drawing up and monitoring programmes, activities and appointments in conjunction with relevant officers.

-     Taking dictation, transcribing and presenting accurate and error free work.

-     Attending to callers, either in person or on telephone.

-     Ensuring timely responses to inquires and correspondences to and from the office.

-     Receiving incoming mail and supervising the dispatch of outgoing mail.

-     Organizing meetings, taking minutes and conveying decisions of such meetings to the relevant officers/offices.

-     Ensuring that relevant documents for meetings and speeches are produced on time and properly organized.

-     Drafting letters of routine nature.

-     Providing Office Managerial Services which include: ensuring cleanliness and orderliness of the office, managing records in accordance with established security and records management procedures, requisitioning and managing office stationery and equipment;, supervising the secretarial and support personnel for the office, responsible for professional development of secretarial staff in the Ministry/Department/Agency

-     Any other duties as may be assigned from time to time.


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