Job Details (PRINCIPAL RECORDS OFFICER)

THE REPUBLIC OF UGANDA

 

 

PUBLIC SERVICE COMMISSION

 

Applications are invited from suitably qualified, serving Public Officers in Ministries/Departments/Agencies and Local Governments to fill vacant posts.  Application Forms/Public Service Form No.3 (2008) should be filled ON-LINE not later than 18th May, 2018.  The link to the e-recruitment system can be accessed via the Public Service Commission website www.psc.go.ug .

 

Applicants are advised to: -

 

a)    Apply ON-LINE.

b)    Scan, attach and submit relevant documents (‘O Level, ‘A Level, Degree and Professional Documents, copies of letters of appointment, confirmation and promotion) On-line.

c)    Each attachment must not exceed a limit of 1MB and only portable documents format (PDF) is allowed.

d)    Print an Extract of PS Form 3 (2008) and obtain recommendation from the Responsible Officer.  Scan the recommendation together with the rest of the documents and submit online.

 

Application Process

      i.        Visit the website www.psc.go.ug (go to Jobline and click ‘Apply Online’)

     ii.        Register only once as a new user and login

    iii.        Complete your profile (starting with the Bio data moving downwards)

   iv.        View Available Adverts and the jobs therein.

    v.        Click on a Job from the list of the advertised jobs

   vi.        View the Job Details and Click Apply now

  vii.        Review your application and SUBMIT your application.

NB. You can apply for a maximum of two posts for a given advert

 

Please Note: -

 

a)    Only applications On-line will be considered.

b)    Only shortlisted candidates will be contacted. 

c)    Shortlisted candidates shall be required to bring along with their original certificates, transcripts and letters of employment during the Oral Interviews.

d)    Applicants should ensure that their Staff Performance Appraisals for the last three (3) Financial Years are submitted to the Commission before the date of Oral Interviews.

e)    In case of any inquiry, call Tel. No. 0414254271 or 0414342279 or send an e-mail to vacancies@psc.go.ug

 

 

Applicants should have the following Core Competencies:

 

-       Public Sector Management, Results Orientation, Ethics and Integrity, Interpersonal, Communication and Computer Skills, Ability To Adapt To Multi Cultural Settings, Innovation, Concern for Quality, Standards and Technical Competence, Ability to Coach Subordinates and Report Writing Skills.

 

-       Strategic Thinking, Negotiation Skills, Team Building, Conflict Management, Policy Development, Change Management, Research and Project Management Skills.


Ministry/Department
Ministry Of Public Service
Post
PRINCIPAL RECORDS OFFICER
Scale
U2
Terms of Employment
Vacancies
1
Reference
HRM 70/72/01 Vol. 2
Minimum Age
28
Maximum Age

Minimum Qualification
Applicants should be Ugandans holding an Honours Bachelor’s Degree in Records and Archives Management or Library and Information Science or any other related discipline plus a minimum of a Post Graduate Diploma in Records and Archives Management or Information Science or its equivalent from a recognized University/Institution.
Working Experience
Applicants should have a minimum of six (6) years relevant working experience, three (3) of which should have been served at Senior Records Officer level in Government or equivalent level of experience from a reputable organization.
Duties
The incumbent will be responsible to the Assistant Commissioner, Records and Information Management for performing the following duties:-

-       Conducting inspections and advising MDAs and Local Governments on records and information management issues;

-       Providing protection and preservation solutions;

-       Implementing regulations, standards, systems and procedures for records management;

-       Creating and coordinating the implementation of records retention and disposal schedules;

-       Providing electronic records documents management services;

-       Carrying out research in records management;

-       Managing performance and development of staff;

-       Any other duties as may be assigned from time to time.


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